Workflow Publish
You can (or may be required to) submit pages and files to other users for approval and subsequent publication, using Modern Campus CMS' workflow system. You may also be an approver that other users submit pages to.
When you select a group as the approver, the approval request is sent to all members of that group. However, only one person needs to act on it. The first group member to publish, schedule, edit, reassign, or decline the item automatically takes ownership of the approval. Once they take action:
- The item is checked out to that user.
- They become the active approver.
- Other group members can no longer act on that approval unless it is reassigned or unlocked by an administrator.
Submit for ApprovalLink to this section
While viewing a page, if you don't see Publish then you see Submit.
- Click Submit.
- Select an approver.
- If the approver has been enforced by your administrator then you cannot select a different approver.
- Write your message.
- Click Submit.
- The file is now locked to the approver.
Approving to PublishLink to this section
View files submitted to you for approval in Dashboard > Workflow. There are five approval actions you can take on a submitted file, as follows:
- Publish a file submitted to you for approval the same way you would normally publish a file.
- Schedule a file to publish later.
- Edit the file.
- As part of a group approval, the page is checked out to that individual and they become the sole approver.
- Reassign the file.
- This can be useful for sending the file to another user to publish.
- Decline the file to reject the publish.
- The file is checked in and available for additional edits.
- Select the "Revert to Previous Version" checkbox to discard edits since the last saved version.
When you publish, schedule, edit, reassign, or decline a file, you can also send a message with the page. These messages are visible for each file in Dashboard > Workflow.
Workflow items in process have a status of Pending. Publish, schedule, and decline will automatically move the workflow to Completed status.